Stock-taking (weighted stock-taking)

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Stock-taking (weighted stock-taking)


» Available only in Dotypos FULL and higher. «

Stocktaking for the easy “stock in” of warehouse items in Dotypos. You can take either a full or partial stocktake depending on the selected category of products or tags. The first stocktake should be taken before you start using the touch cash register.



A stocktake can also be done via Dotypos Cloud. You can find more information in this chapter.


How do I take stock-taking?

To do a full stock-take, click on START INVENTORY 01. If you want a partial stock-take, select the product categories or tags 02 to be included in the stock-taking and click on TAKE STOCK 03 in the category and tag part.



After running stocktake, all the products or products in the selected categories and tags will be displayed. Each row represents one product. Next to the product name on the right you will see the current stock, the field for 01 entering the quantity found by the stock-taking and the difference between the original and the new stock on the left. Clicking on the magnifier icon lets you search products for stock in. Just enter their names.

You can just enter the warehouse quantity on the keyboard and hit the ENTER key to go to the next product. If you choose not to take stock for any item, simply leave the field 02 for stock entering empty and continue with the next product.




State of inventory is continuously stored. For example, if you accidentally close the Warehouse application, or for some reason the application hangs, the last inventory status will remain saved. When you start the inventory with the START INVENTORY button again, you will be notified of the unfinished inventory and you can complete it.



Weighted stocktaking

The products with the relevant EAN code filled out will have displayed 02 indicating the weighted stock-taking. Weighted stocktaking saves you time when you sell poured beverages and have a weighing machine connected to Dotypos. You can also write the figure from the weighing machine manually. Also, this setting in the application Warehouse relates to the weighted stock-taking. An Internet connection is required for the weighed stock-taking to function. Dotypos uploads bottle information from an Internet database.

Put the bottle on the weighing machine and click on the button with the weight 02. The product quantity corresponding to the contents in the weighted bottle is automatically entered into the quantity field (e.g. 724 grams may be 0.44 liters). For most beverages sold in bottles, Dotypos recognizes the weight of the full bottle and can use the weight to determine the remaining quantity. This way you quickly adjust the current state of the poured beverages. Use the buttons + and - to enter full bottles in stock. They will be added to the weighted quantity.


If Dotypos does not know the weighed item please enter the command for adding with the help of this simple form. We will check your request and add the product in the database after checking.


If you have a printer connected, use the PRINT 03 button to print the currently displayed items for evidence facilitation. Each product in the printed list has an empty field to write down the amount in stock. You can write up the filled values to the stocktake list in the same order. To save the values and finish the stock-taking, click on FINISH INVENTORY 04.




The actual warehouse amounts during the stocktake include goods sold in all closed orders. No open order items are deducted from the warehouse.

Hidden products used as ingredients are not accessible in the warehouse. If you need to manipulate these items in the warehouse, create a hidden category and put all products used as ingredients inside it. The products in the hidden category will not be displayed on the main screen but will be accessible in Stock application.