Managing ERS subjects

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Managing ERS subjects

Dotypos allows an order to be issued by a proxy. If you want to “fiscalize” the specific order with a different Tax identification number (TIN) (to another subject) than the one set in the cash register as default, you can do it with the option SELL BY PROXY in the settlement dialog. However you have to add the new subject to the cash register first. Sell by proxy cannot be used for commission sales.

Dotypos supports sale by proxy even for VAT non-payers. To set product VAT correctly according to whether VAT is paid or not for sales by proxy, look at the end of the chapter.

 

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You can manage subjects directly in the cash register (see the process below) or via the Dotypos Cloud web interface. Here, you can also permanently set “fiscalized” sales by a proxy for a specific product or for the whole category. So products from the relevant category will be always “fiscalized” after payment by the proxy.

 

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You can manage the proxies for proxy sales in ERS settings using the option Management of ERS subjects. To add a new subject click on this option.

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Now you can add subjects by clicking on NEW SUBJECT or on the green icon with the symbol “+.”

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Fill out the Name and the subject’s Tax identification number (TIN) and save them by clicking on SAVE.

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Now the subject is created and you can use sell by proxy.

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How do I correctly set the product VAT according to whether VAT is being paid for sales by proxy or not?

The “authorized” party is the customer (cash register operator) recording the sale for the “authorizing” party. The authorized party uses its Tax identification number (TIN) as the taxpayer's TIN in the data message. The TIN of the authorizing party is entered as the authorizing taxpayer's TIN. The authorized party enters the establishment where the sale took place and uses its certificate as its signature. This means the authorized party should be the cash register operator and the authorizing party is the ERS subject created in Dotypos. Depending on whether the authorized party and the authorizing party are VAT payers or non-payers, set the correct VAT rate for the relevant products in the cash register. This is displayed in the following table:

 

Setting the VAT rate for products

Authorized

Authorizing

Related settings in Dotypos

VAT payer

VAT payer

Sale items state VAT by default.

VAT payer

VAT non-payer

Items sold by proxy have zero VAT rate.

VAT non-payer

VAT payer

The customer (authorized party) has checked himself or herself to be a VAT payer even if he or she is a non-payer; his or her own items are charged with 0% VAT rate and items from the authorizing party are charged with the ordinary VAT rate.

VAT non-payer

VAT non-payer

The customer is marked as a VAT payer and all items are with 0% VAT rate.

Dotypos also supports sale by proxy for non-payers. Non-VAT-payers have to make sure they do not authorize a VAT payer, otherwise the previous article applies.

 

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One order can only be drawn to one subject (Company ID) with one certificate. So Dotypos does not support the so-called “direct proxy.”

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