Creating or deleting products

<< Click to Display Table of Contents >>

Creating or deleting products

Navigation:  Dotypos Cloud > Item panel > Item Management > Products >

How do I add or delete a product?


In the item Item management » Products click on the blue button + Add 01.




The product page will then open. It consists of several vertical items:

Add the required information into each item and then save it all. The new product will be transferred into the cash register in a moment. If you are going to create other products, use the button SAVE AND CREATE ANOTHER. The current product will be saved and then the page to add a new one will open.



When entering the product name, it is suggested from the Dotypos catalog. So on the basis of the letters entered first, the corresponding products with EAN codes are suggested. This is useful especially for retail sales. The suggestions can also be used when creating a product directly in the cash register.






Enter the product name to be displayed on cash registers


Select the frame color of the product displayed on cash registers.


Select the category to which the product will belong. The process for creating categories can be found in the chapter Categories.

Product ID

Internal product ID number (internalid), generated automatically


PLU code of the product *


EAN code of the product *

External identifiers

Customer-identified product (e.g. catalog number)

Short note

A note is used to add product information (e.g. allergens). This note is printed on the receipt.


Detailed product description for the crew. This description is not printed on the receipt.


Amount of product in the sold packaging


Select the units of the product being sold. By default just 1 piece should be specified there. Only in specific cases, e.g. when using warehouse ingredients, select other units.


Mark products with tags. Separate the tags with commas. Then the products can be filtered by their tags.

Quick notes

This field lets you write possible product options (e.g. medium steak). At payment, choose the option and the text will be printed on the receipt.

Account code

Selecting the cash register for accounting and tax systems

Display item

Disabling this option causes the product not to be displayed on cash registers.

Allow take away

Enables takeaway sales of this product and the applied VAT rate to be selected. You can find more information about this function in this chapter

* To insert, enter the code and press the Enter key. This lets you enter more codes for one product.



Price without VAT

Enter the price excluding VAT

Price input type

Product price for individual product or the whole package

Price with VAT

This page will be calculated automatically


Select the VAT amount. The displayed values are based on these settings in Dotypos.

Minimum margin

The value of the margin (in payment currency) to be checked or calculated during the product stock in. By turning the switch Input by percentage the entered number will be considered as a percentage value.


Enter the number of points to be added after the product purchase to the customer account.

Discount [%]

Enter the amount of the discount currently granted for the product. The process for creating temporary discounts can be found in the chapter Prices.

Require price entry

Enabling this option requires the price to be always entered when selling a product.

Require amount entry

Enabling this option requires the quantity to be always entered when selling a product.

Calculate value in time

When the product is charged based on time, Dotypos will automatically calculate the price based on the time and the set units while the order is parked. This is used, for example, to sell services.

Disable group discount

When this option is active, no discount off the whole order will ever be applied to this product.


Some items, e.g. VAT and Price with/without VAT , are not displayed if the cash register is set up for VAT non-payers.



List of created servings (e.g. 50% serving, 50% of the price, 70% serving, 70% of the price) Mark to activate the selected serving as available for the specified product.


EET settings

Sell on behalf

Allows a document (product) to be recorded with the Financial Administration by someone other than whoever regularly uses the cash register.

Disable fiscalization

By shifting the switch, no product will be “fiscalized” (recorded) during the sale. From “fiscalization” you can also exclude the whole category.

EET subjects to self behalf on

Here, you select a subject created in advance for which the product will be recorded with the Financial Administration after being charged.



Deduct form stock

Disabling this option causes the product not to be stocked out in the warehouse.

Assembled item

Indicates the manufactured product.

Joint sale

By enabling this option you allow the joint sale that is used for selling products together with returnable containers. You will find more information in this chapter.

Stock overdraft

Enables, disables or displays a notice on the cash register about selling an item that is out of stock.

In the item Warehouse the actual the product quantity in stock is displayed. By entering the purchase price without VAT and clicking on the button Stock up you go directly to the stock in of the product.



By adding an already created category containing other products, you can create the so-called combination group to be used when billing the main product (e.g. pizza) to also bill additional products, e.g. extra toppings or products for free. Select the category from the pop-up menu first and then click on + ADD GROUP. More information on combinations can be found in this chapter.


Price tags

Packaging measurement

Relative number calculated to express the price per desired quantity in combination with Specific units. For example, if you want to display the price per kilo of a 250-gram tub of butter, enter 0.25 here and in Specific units enter Kilogram. This number will be displayed on the price tag.

Units measurement

Desired quantity (e.g. kilogram) when calculating the specific price per desired quantity (see the example in the item Specific packaging).



For this item you will see the list of all cash registers with an indication whether the given product is displayed on the specific cash register or not. This overview relates to the option for hiding selected products at cash registers.



Shows the sales of a given product for the current and the previous month.



PLU, EAN, External label, Tags and Fast notes (variants) can be copied to the clipboard as a text using the icon in the top right corner after dragging the mouse. Then insert it into the appropriate field of the other product with the standard keyboard shortcut CTRL+V.



Purchase price in warehouses

The product properties page also contains an overview of the Purchase price in warehouses. The overview shows the actual amount in stock for every warehouse and the set purchase price. The Purchase price for every warehouse can be adjusted in this overview by field Purchase price without VAT 01. Use the button 02 for the selected product stock up to selected warehouse.




How Dotypos calculates the purchase price?


Note: Dotypos does not use FIFO to calculate the purchase price.



Enter all the preferred information about the product and then save it by clicking on Save in the upper part of the page.


You will find the new product in the product list, where by using the button you can 03 readjust it or even 04 to delete. Deleted products can be later retrieved.




Instead of deleting the product, it is recommended that you temporarily hide and deactivate it using the option Display item. When you create a new product, adjust this hidden one and show it again.


How do I retrieve deleted products?

Deleted products can be displayed by clicking on the corresponding button in the page heading. In the overview of deleted products, for each product there is the button Restore, which can be used to retrieve the product so you can keep using it in the cash register. Click again on the button Deleted products to go back to the overview of active (non-deleted) products.